Mindful practice meets modern technology. This checklist covers every system to run an efficient studio while preserving the intentional experience your students expect.
Class Booking and Scheduling
- Online class booking with real-time capacity
- Waitlist management with automatic enrollment
- Class packages and passes management
- Recurring class scheduling
- Cancellation policy enforcement
Membership Management
- Membership tiers (unlimited, limited, class packs)
- Automated billing and renewals
- Freeze and pause management
- Family and couple plans
- Free trial and intro offer management
Instructor Management
- Instructor scheduling and availability
- Substitute teacher management
- Pay rate tracking (per class, percentage)
- Instructor certification tracking
- Performance metrics (class fill rates)
Payments
- Automated recurring membership billing
- Drop-in and package purchases
- Retail sales (mats, props, apparel)
- Workshop and retreat payments
- Refund and credit management
Virtual and Hybrid Content
- Live-streamed class capability
- On-demand class library
- Hybrid membership (in-studio + virtual)
- Content hosting and delivery
- Video quality production standards
Student Engagement
- Student progress tracking
- Practice streak and milestone recognition
- Automated re-engagement for inactive students
- Birthday and member anniversary messages
- Referral program
Marketing
- Email marketing with segmentation
- New student drip campaigns
- Workshop and event promotion
- Social media content scheduling
- Review generation campaigns
Website and Online Presence
- Modern website with class schedule
- Online booking and membership signup
- Instructor profiles
- Blog with practice tips and wellness content
- Google Business Profile and local SEO
Reporting
- Class attendance and fill rate dashboards
- Member retention and churn metrics
- Revenue by class type and instructor
- Marketing acquisition source tracking
- Instructor performance analysis
Next Steps
Class booking and membership management are the foundation. Add virtual content to expand your reach.
Ready to digitally transform your studio? Contact us to get started.